Event debrief

After an event or festival it is highly recommended that all involved meet to discuss and evaluate the many aspects of the event, including the planning stages as well as the event day/s. Event organiser’s, committee members, key stakeholders, event staff and volunteers, security, contractors, vendors and entertainers should all be given the opportunity to debrief and evaluate the event, even if they choose to send a representative from the group. The success of the next event can be markedly improved when recommendations and suggestions for improvement are considered.

Customer feedback

Feedback is invaluable and can be achieved through a survey form or questionnaire given out on event day or following the event. Through this feedback you are able to better define who attended your event so target audiences can be better understood and better-targeted for your next event. From your event debrief you will have raised ideas for how to improve the event for the next time and worked out what you need to know from the customers; an online survey is a good tool to find out how the customers will feel about your ideas as well as find out about what ideas they have of their own.

SurveyMonkey

An effective method of gathering feedback is via online platform ‘Survey Monkey’. This provides an easy means of collating the data collected without the need for you to manually enter all of the results yourself.

Consider using survey incentives

Encourage survey responses by offering something in return. For example, customers who complete the survey within a time-frame could go in the draw to win a voucher, receive a discount at a shop, or win tickets to the next event. You could have your incentive paid for by a sponsor (if BP was a sponsor, the prize could be $50 fuel card), or you could allocate tickets in the budget for the next event.

Effective questioning

By asking effective questions you will be more likely to get reliable responses so you can reach your goal.

  • Start with a list of all ideas and activities you need answers for, and work out how you can ask questions that will help you get the answers.
  • Give attendees the chance to answer fully by ensuring that they have an opportunity to articulate why they did or didn’t feel a certain way. For example, ask a follow up question with an open-text response asking why they answered the way they did.
  • Have a range of responses so nobody feels forced into an answer that doesn’t accurately represent their feelings. If it’s possible they don’t know, let that be an answer.
  • SurveyMonkey offers Tips for Writing Good Survey Questions which might help you get the answers you need.

Event Planning Toolbox

Step 1: Define the event goals

Step 2: Prepare your event plan

Step 3: Build your event budget

Step 4: Organise your event

Step 5: Promote your event

Step 6: Risk & safety at your event

Step 7: Evalute your event

For further information contact
Oliva Dean

Oliva Dean

Events Operations Co-ordinator